File No. 103 against No. 104
PandaDoc vs Proposify: what each costs
PandaDoc and Proposify both sell proposal, quote and e-signature software priced per seat. The difference in how they bill: PandaDoc has a free plan and monthly billing on every paid tier, while Proposify has no free plan and bills its Team tier quarterly or annually only.
The short answer. PandaDoc vs Proposify pricing: both entry plans cost $19 per seat a month billed annually. Month to month, Proposify Basic is cheaper at $29 against PandaDoc Starter at $35. On the upper tier, Proposify Team is $41 annually against PandaDoc Business at $49. Only PandaDoc has a free plan, capped at 5 documents a month.
What each one costs
Every figure below is read from the two price files at the moment this page loads, so this page cannot drift away from them. Each row links to the vendor page the price came from.
| Plan | Price | Billed | Checked | Source |
|---|---|---|---|---|
| PandaDoc Free, or from $19/seat/mo | ||||
| Free | $0 | no card required | Vendor page | |
| Starter | $19/seat/mo | billed annually | Vendor page | |
| Starter | $35/seat/mo | billed monthly | Vendor page | |
| Business | $49/seat/mo | billed annually | Vendor page | |
| Business | $65/seat/mo | billed monthly | Vendor page | |
| Enterprise | not published | quote only | Vendor page | |
| Proposify From $19/user/mo | ||||
| Basic | $19/user/mo | billed annually | Vendor page | |
| Basic | $29/user/mo | billed monthly | Vendor page | |
| Team | $41/user/mo | billed annually | Vendor page | |
| Team | $49/user/mo | billed quarterly | Vendor page | |
| Business | not published | quote only | Vendor page | |
Which one is for you
Pick PandaDoc if a free plan of 5 documents a month covers the work, or if the team wants a higher tier billed month to month, which Proposify's Team plan does not offer.
Pick Proposify if the team pays monthly on the entry plan ($29 against $35 per seat) or commits annually to the upper tier ($41 against $49 per seat).
What PandaDoc's pricing page does not say
- Prices are per seat, so the figure on the page is for one person. A team of five on Business is $245 a month on annual billing, not $49.
- The headline figures shown by default are the annual billing rates. Paying monthly costs 84% more on Starter, $35 against $19.
- Enterprise has no published price, and the page offers per seat or per document pricing, which are different models for the same tier.
- Several Business features carry an asterisk on the pricing page, which usually marks an add-on or a limit. What those asterisks mean was not confirmed on this check.
What Proposify's pricing page does not say
- The Team plan cannot be paid monthly. The page says billed quarterly or annually, so the shortest commitment on that tier is three months.
- Every figure is per user. A team of four on Team billed annually is $164 a month.
- Basic costs 53% more month to month, $29 against $19, which is a larger gap than the page's "up to 4 months free" framing suggests.
- Business has no published price at all.
PandaDoc or Proposify for one person
A solo user sending up to 5 documents a month pays nothing on PandaDoc's free plan, which does not expire. Proposify has no free plan, only a 14 day trial. Above that cap, both entry plans are $19 per seat a month billed annually. Paid month to month, Proposify Basic is $29 and PandaDoc Starter is $35.
What a team of 5 or 20 pays
Both tools price every tier per seat, so the bill is the seat count times the rate, and the gap between them grows with the team.
| Plan and billing | Per seat | Team of 5 | Team of 20 |
|---|---|---|---|
| PandaDoc Starter, annual | $19 | 5 x $19 | 20 x $19 |
| Proposify Basic, annual | $19 | 5 x $19 | 20 x $19 |
| PandaDoc Starter, monthly | $35 | 5 x $35 | 20 x $35 |
| Proposify Basic, monthly | $29 | 5 x $29 | 20 x $29 |
| PandaDoc Business, annual | $49 | 5 x $49 | 20 x $49 |
| Proposify Team, annual | $41 | 5 x $41 | 20 x $41 |
On annual billing the entry plans cost the same at any team size. On the upper tier, Proposify Team at $41 per seat is below PandaDoc Business at $49 per seat for every team size.
Billing differences
- Monthly billing on the upper tier. PandaDoc Business can be paid monthly at $65 per seat. Proposify Team cannot: the page states it is billed quarterly or annually, with the quarterly rate at $49 per seat.
- Free tier. PandaDoc's free plan allows 5 documents a month. Proposify offers a 14 day trial with no card required.
- Top tier. PandaDoc Enterprise and Proposify Business are both quote only. Neither publishes a figure.
The full plan tables, with the date each figure was checked, are in PandaDoc's price file and Proposify's price file. Other proposal and signing tools are in the contracts and signing drawer.
The evidence
Both vendors' pricing pages, as they looked when the figures were read.
Figures on this page come from the two files named above, each read off the vendor's own pricing page on the date shown. Prices change without notice; check before buying.